LOAN SET CLERK

About Vertice

At Vertice we believe in making an impact, one life at a time.

We provide medical innovations that enhance patient outcomes across public and private healthcare sectors. Our diverse portfolio includes specialised medical devices, healthcare products, software services, and Health IT consulting. By bridging the gap between healthcare and technology, we empower providers to deliver life-changing care to the communities they serve.

Our people are at the heart of everything we do — driven by purpose, collaboration, and a shared commitment to improving lives. We foster an environment where individuals can grow, innovate, and make a meaningful difference every day.

Role:
LOAN SET CLERK

Role Overview

To process sets loan applications, ensuring accurate documentation and compliance. Manage various administrative tasks related to incoming & outgoing preparing sets for delivery and shipment. Delivery and pickup of sets and stock to medical locations.

Key Responsibilities

• Receive sets and implants from hospitals.
• Capture shipments on the CRM case booking platform and allocate respective sets and stock.
• Wash the instruments.
• Identify and record implant usage on CRM and SAP.
• Dispatch sets to customers as per the CRM booking schedule.
• Deliver and collect sets/stock to/from customers when needed.
• Update inventory records as new loan sets are received, withdrawn, or returned with physical counts to ensure accuracy and identify any discrepancies.
• Investigate and resolve any identified inventory discrepancies or issues.
• Maintain detailed records of loan sets, including lot numbers, quantities, and any specific identifiers.
• Follows shipping practices and procedures, and transportation routing, schedules and requirements.
• Allocate bins and replenish stock.
• Process final orders.
• Transfer stock on SAP (usages and sterile stock requests).
• Allocate bins and replenish stock.
• Transfer stock on SAP (usages and sterile stock requests).
• Fill/prepare sets using check sheets and perform required 01-to-01 SAP transfers.
• Coordinate daily delivery schedules and collections.
• Ensure timely delivery and collection of sets.
• Transfer stock between locations on SAP (e.g., BP LOAN, BP CONS, TM CONS, 01-SET).
• Ensure adherence to Standard Operating Procedures (SOPs).
• Provide backup when team members are unavailable.
• Support other warehouse functions such as Receiving, Inventory, stock takes, and housekeeping.
• Assist with courier bookings
• File documentation according to ISO requirements.
• Receive supplier orders, check in items, capture on SAP, and fulfil backorders.
• Track cross-border shipments and ensure complete paperwork.
• Follow up on stock requests.

Qualifications & Experience

Qualifications

• Minimum (required): Matric certificate
• Preferred (desirable): Certification in Supply Chain Management or Business Administration will be an advantage

Experience

• Minimum (required): 1 – 3 years administrative experience in a warehouse environment
• Preferred (desirable): Proven experience in Orthopaedics & Trauma is advantageous

Competencies

• Communication skills
• Interpersonal skills
• Technical skills
• Collaborative
• Strong numerical skills